---
title: Users & Licenses
slug: users-and-licenses
createdAt: 2025-06-06T09:10:21.346Z
---

# User management

(Available version 25.01)

Go to **Administration > User Management** to create or edit users.

You can assign licenses to each user and choose a **user role** for them. User roles define what users can see and do in planeus.

## Change passwords

You can change your own password under [My planeus](docId\:QHnHm7HkLp0uJeBIMCUu0).
If needed, an administrator can also update passwords for other users in [User Management](docId\:QXMRgSTyv7fHAvLZv8sHj).

## User roles

In **User Management**, you can set up user roles. 

![](https://api.archbee.com/api/optimize/M1QBpK9lJudQQL_d-GMK2/ochvIDKnvRwg2Scat7Xn-_image.png)

These roles let you predefine a set of profiles with different rights different modules, tabs, or specific functions in planeus, where you can later assign these profiles to each user accounts.

::Image[]{src="https://api.archbee.com/api/optimize/M1QBpK9lJudQQL_d-GMK2/4F_IKJ5rxBczZstIeBiA3_image.png" size="72" width="861" height="442" position="flex-start" darkWidth="861" darkHeight="442" showCaption="false"}

When you set up user roles, you can decide what each user can do in planeus. 
**For every module or tab**, you can choose these **standard rights**:

- **Read** – View data
- **Write** – Add or edit data
- **Delete** – Remove data
- **Export** – Export data (if available)

![](https://api.archbee.com/api/optimize/M1QBpK9lJudQQL_d-GMK2/nVLHYQbaLUKfqLOf9QDJ3_image.png)

Moreover, you can give users specific rights for certain actions:

- **Planning Objects:** Schedule order items without constraints
- **Workbench:** Correct feedback entries or change the “Completed” status
- **Workbench:** Mark work steps as completed even if no feedback exists
- **Conflict Radar:** Confirm conflicts
- **Conflict Radar:** Confirm overdue work steps
- **Planning:** Edit data inside the Frozen Zone of the schedule
- **Simulation:** Write simulation results back into the live system

:::hint{type="danger"}
**In versions before 25.1**, some of these functions were available under the roles “Expert” and the option “Enable Plan Anyways.”
**Starting with version 25.1**, planeus replaces those with the new User Roles system, so you can manage these permissions more flexibly and precisely.
:::

## Dashboard Profile

Dashboard profiles are part of **User Management**. Here, you can decide which [Dashboard Tiles](docId\:n-l2FmKEnCcnweihqMY6m) can each user see.

:::hint{type="warning"}
Users have to** re-login** to see the new changes made to their Dashboard profiles.
:::

## Workbench Users

A **Workbench user **can *only see* the following modules and licenses:

- Workbench
- Workbench Terminal
- Workbench Scan

## Domain Users

**Domain User **matters only for **On-Premise **version of planeus. A domain user can log in with their Windows username and password through **Single Sign-On (SSO)**. 
This requires prior setup by your IT-administrator.

## Enable "Plan Anyway"

"Plan Anyway" is by default enabled in planeus, here you can disable it. You can find more details about this feature in [Scheduling](docId\:ZwYz5VawJTiHsH7B_91Zx). 

## External Partner 

You can find more details about this feature in [External Partner](docId:_nJNrTQbqkUNePhksj5OF).

## Languages

planeus's publicly supported languages are as follows:

- English
- German
- French
- Spanish

Additional languages packs can be included by request.

## Location

To learn more about how** Locations** work in planeus, see [Location](docId:4sp0ELqElxL8l3qddAfJM). 

# Licenses

You can find **Licenses** under **Administration**.

- Licenses are assigned **per user **and** module (or function)**.
- For the **Workbench Terminal** and **planeus TV** modules, licenses are assigned **per device**.

## Entering a new license key 

A **license key** can be obtained via the planeus team. Without a license key and an license assigned, a user *will not be able to see* the relevant functions in their planeus system.

To enter a new license key:

1. Go to **Administration > Licenses**.
2. Click the **Enter License Key** button at the top left.
3. After entering the key, you’ll see the number of available licenses for each module listed.

To assign licenses to users:

- Click on a module and open the **details panel** to assign users.
- Alternatively, go to **User Management** and assign licenses directly in a user’s details panel.